How your organization votes on the resolutions
Choose one of these two options:
Option 1: Your AGM Delegate attends, in person or remotely
- An Organization Manager names your AGM Resolution Voting Delegate in the OARC Portal (Organization tab, then Edit Governance Reps) by 23:59 UTC on 4th November.
This Delegate will usually be the same as the Board Election voting Representative in the Member portal, but need not be (e.g. if that person cannot attend). - Your AGM Delegate registers for the AGM by the same deadline. Naming a delegate in the Portal does not register them. See Registration link and instructions.
- Your AGM Delegate will receive an invitation to the "AGM Voting" channel on the OARC Mattermost chat server.
Votes are cast and counted as polls in this channel.. It may also be used for any decisions requiring Member input that arise during the AGM.
If the channel invitation hasn't arrived by Sunday 8th November, please contact us ASAP on member-services@dns-oarc.net.
Option 2: Vote by proxy if no one can attend
- Complete the Proxy form and send it to member-services@dns-oarc.net by 20:00 UTC on Sunday 8 November.
Note: All participants (whether or not Voting Delegates) attending the AGM must be signed up for the "Members" team on our Mattermost chat server
Note that this channel will be used for both online/remote attendees, and in-person attendees. Please ensure that you have access to a device on which you are logged into Mattermost to participate during the AGM while in Vancouver.
For each resolution, you will be ask to vote FOR, AGAINST, or ABSTAIN. Please take care to choose one of these for each resolution, as any non-votes make it difficult to cross-check the total cast.
There are 2 formal business resolutions at this year's AGM, to approve:
- the 2025 Financial Statement
- the 2025 AGM Minutes
These documents and the text of the resolutions are in the [meeting agenda]
